PHRMAG is seeking a highly organized, detail-driven Operations & Administrative Coordinator to support the smooth functioning of day-to-day activities and ensure effective coordination across leadership, committees, and member companies. This role focuses on strengthening internal operations, managing administrative workflows, and supporting the delivery of well-executed events and meetings. The ideal candidate is proactive, reliable, and able to manage multiple priorities while maintaining the highest standards of professionalism.
Key Responsibilities:
Administrative & Operational Support
- Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
- Coordinate internal communications and support alignment across leadership, working groups, and member companies.
- Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
- Prepare reports, summaries, and internal updates to support smooth decision-making.
Events & Meetings Management
- Support the planning, logistics, and execution of events, workshops, and member engagements.
- Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
- Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
- Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
Communications Support
- Draft and edit official correspondence, meeting minutes, and administrative communications.
- Support the development of basic content for member updates, presentations, and event-related materials.
- Ensure clarity, consistency, and accuracy across all outgoing documents.
Qualifications & Experience:
- Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
- Minimum 2 years of experience in communications, event management, and operational coordination.
- Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
- Strong project management experience with a proactive, solution-oriented mindset.
- Ability to travel within the GCC region and internationally as required.
Thank you for your interest
Applications for this role are now closed. Please check back for future opportunities.